Dimension IV reported to the Village Board this past Monday evening on progress that was being made in developing the bid plans and specifications for the new Municipal Facility. We are on track to let the bids in early January. Architect Dan Roarty reviewed choices for the front facade options and decorative lighting.
Staff updated the board on the design of the technology systems that will be included in the building including security systems, audio visual systems for the board and committee rooms, telephone system and the computer networking. The Village is working with Remote Operations Company, 200 Packerland Drive in the design of these systems.
The next scheduled update on the facility will be on January 4 at 7 PM during the regular Board Meeting.
Wednesday, December 23, 2009
Thursday, December 10, 2009
Report From Monday, December 7, 2009
The Village Board reviewed a number of the design elements that will be used at the new Municipal Service Center. They reviewed designs for the entrance area, decorative lighting, garage doors and interior lighting styles. The board also reviewed the future door types, and partition specifications for the Board Room area. This partition will allow the new board room to be divided to be used for two meetings instead of just one.
The bid for the construction of the two service roads into the property was awarded to McKeefrey & Sons, Inc. in the amount of $17,730. These roads will allow access to the property in the spring for building construction.
The board also approved hiring a consultant to prepare a report on the technology needs of the new facility and integration into our current set-up. The successful bidder will prepare a report to the board on the technology needs of the building, current technology that may be considered and provide the construction drawings needed to prepare the facility to accept the needed technology hook-ups. After board review, a bid for the equipment and installation will be issue based on the recommendations.
The next update on the facility will be held on December 21st, as a part of the regular board meeting, at 7PM.
The bid for the construction of the two service roads into the property was awarded to McKeefrey & Sons, Inc. in the amount of $17,730. These roads will allow access to the property in the spring for building construction.
The board also approved hiring a consultant to prepare a report on the technology needs of the new facility and integration into our current set-up. The successful bidder will prepare a report to the board on the technology needs of the building, current technology that may be considered and provide the construction drawings needed to prepare the facility to accept the needed technology hook-ups. After board review, a bid for the equipment and installation will be issue based on the recommendations.
The next update on the facility will be held on December 21st, as a part of the regular board meeting, at 7PM.
Monday, November 30, 2009
Facility Construction Road Work to Begin
At the Special Village Board Meeting on Monday, November 23, the Village Board reviewed the plans for the preliminary construction roads that will be built on the site yet this fall. As the work will most likely come in under $25,000, Public Works Director Randy Loberger is to seek competitive quotes along with placing a Class I notice in the newspaper for the project. The work is to be awarded at the December 7 board meeting.
The construction bids for the balance of the project will be let by January 12, 2010. The bid award is scheduled for February 15 with construction to begin in March as soon as the weather permits.
The Board also reviewed the budget for the facility and several construction alternatives. The building budget is on track at this point in time. Depending on how the bids come in, more work may be able to be accomplished.
Exterior designs were reviewed and the board agreed that they liked the look of stacked limestone the best for the exterior stone work. The overall exterior design will be compatible with the Suamico landscape and meet the criteria set by the Town Center Plan adopted in 2003.
The next Village Board Update is scheduled for December 7 at 7 PM during the regular board meeting.
The construction bids for the balance of the project will be let by January 12, 2010. The bid award is scheduled for February 15 with construction to begin in March as soon as the weather permits.
The Board also reviewed the budget for the facility and several construction alternatives. The building budget is on track at this point in time. Depending on how the bids come in, more work may be able to be accomplished.
Exterior designs were reviewed and the board agreed that they liked the look of stacked limestone the best for the exterior stone work. The overall exterior design will be compatible with the Suamico landscape and meet the criteria set by the Town Center Plan adopted in 2003.
The next Village Board Update is scheduled for December 7 at 7 PM during the regular board meeting.
Thursday, November 19, 2009
Agenda for 11/23/09 Facilities Meeting
The Village Board will meet on Monday November 23 at 7 PM to consider issues related to the Municipal Service Facility project. Items to be considered include:
1. Budget and Project Scope
2. Exterior Building Materials
3. Mechanical, Electrical, Plumbing report
4. Window Material Type
There will be an opportunity to speak to the baord at the beginning of the meeting under Public Forum and also at the end of the meeting following the board's discussion with the architect.
1. Budget and Project Scope
2. Exterior Building Materials
3. Mechanical, Electrical, Plumbing report
4. Window Material Type
There will be an opportunity to speak to the baord at the beginning of the meeting under Public Forum and also at the end of the meeting following the board's discussion with the architect.
Tuesday, November 10, 2009
November 9 Update
At last night's Special Village Board Meeting the board reviewed the site design with Mike Liebman, our site engineer from Ayres Associates. Mr. Liebman had reviewed the site plan and soil study, walked the site and had begun preliminary design work for the installation of infrastructure to serve the buildings. Mr. Liebman felt that there were no unusual challenges with the building site and said that he would bring the site preparation estimates to the next meeting. A service road will be built yet this fall to allow construction access to the site in the spring.
Dan Roarty, Dimension IV reviewed the challeges and opportunities to achieve LEED accreditation for the building. This would depend upon construction practices used and different types of energy efficiencies included in the building. The board will continue to look at LEED, but were reluctant to spend funds to hire a consultant to achieve LEED status when those funds could be used on the building itself . They will continue to monitor the LEED process.
For a complete copy of the minutes go to http://www.suamico.org/.
Dan Roarty, Dimension IV reviewed the challeges and opportunities to achieve LEED accreditation for the building. This would depend upon construction practices used and different types of energy efficiencies included in the building. The board will continue to look at LEED, but were reluctant to spend funds to hire a consultant to achieve LEED status when those funds could be used on the building itself . They will continue to monitor the LEED process.
The board also discussed the interior design of the main building, flooring surface treatments, the configuration of the board/court room, lobby spaces, and several details of the exterior design. The design of the existing board room was compared with the proposed area which is anticipated to seat about 100 in the audience. The board also reviewed some of the audio visual requirements for the large meeting room. 
Computer generated photos of how the interior might look are posted here. The board will continue to review the design work and would like more information on security, fire systems.
The board reviewed some options for the building's exterior. Different types of stone facades will be reviewed for use. on the buidling. The board members agreed that they liked the prairie style of architecture that was evolving throughout the design process.
At the next meeting, which is set for November 23 at 7 PM, the board will be reviewing the mechanical, electric and plumbing needs for the facility.
For a complete copy of the minutes go to http://www.suamico.org/.
Thursday, October 29, 2009
Next Meeting - November 9 @ 7 PM
The next meeting to review the new facility plans has been rescheduled from November 2 to November 9 at 7 PM at the Village Hall. Topics discussed will include: site design with the civil engineer, board/court room design, LEED sustainability, and any reports from our design engineers on MEP system. The board will also recieve an update on site preparations.
Please join us.
Please join us.
Friday, October 23, 2009
October 16 Meeting Update
At the October 16th meeting the board moved closer to beginning work on the new facility. The board authorized the architects to assemble a bid package for the site work to provide construction access in the spring.
The board also authorized the architects to begin the design development on the vehicle storage building, the wash bay, salt/sand shed, and the Public Works/Police Office building. The board identified a number of alternate bid items to be considered for the construction including: the bridge crane for the maintenance portion of the Public Works/Police building, a 50 foot section of the vehicle storage building and the room divider for the Board/Court Room in the Public Works/Police Office Building.
The Board also spent some time reviewing exterior design considerations and have agreed that the architects should continue to develop the prairie design as seen below.
The board felt that this design was in keeping with the Town Center plan adopted in 2003 and the architectural style of the village. It was felt that this style of construction might best fit into the surrounding neighborhood.
The board felt that this design was in keeping with the Town Center plan adopted in 2003 and the architectural style of the village. It was felt that this style of construction might best fit into the surrounding neighborhood.
Wednesday, October 7, 2009
Results of the Monday October 5 Board Update
The board also decided to go with a T shaped main building to maximize the usable square footage and allow for maximum future expansion if needed. Building elevation options were discussed.
More information on the looks of the building and bidding packages will be discussed at the October 19 Village Board update at 6 PM.
Tuesday, September 29, 2009
Municipal Services Facility Discussion Items for October 5
On Monday October 5 at 7 PM the Village Board will discuss the following topics related to the construction of the new Municipal Services Facility on Velp Ave:
- Construction and bidding schedules and costs
- Wash Bay construction alternates
- Design of the main building footprint
- Continued discussion on design concepts
Wednesday, September 16, 2009
Upcoming Meetings to Discuss the Building Project
7:00 PM - October 5, 2009 The Board will recieve an update on the design elements and discuss construction schedules with consultants from Dimension IV. For a full agenda, please check our website after October 1.
6:00 PM - October 19, 2009 The Board will receive and update on the project design status from Dimension IV. For a full agenda, please check the website after October 15.
For more information, please call Karen Matze at 434-2212.
6:00 PM - October 19, 2009 The Board will receive and update on the project design status from Dimension IV. For a full agenda, please check the website after October 15.
For more information, please call Karen Matze at 434-2212.
Tuesday, September 15, 2009
Building Project Update
On August 17, 2009 the Village Board approved the site plan for phase 1-B of the new municipal center located on the corner of Wood Lane and Velp Avenue. Plans are underway to finalize designs and complete the construction drawings.
At Monday's meeting (9-14-09) the board discussed preliminary design elements with Dan Roarty and Duane Grove from Dimension-IV.
We invite you to join us for future meetings as the 'look' of the project continues to develop. Future meeting dates will continue to be posted on the sign located on the property as well as this website. Check the agendas for a full listing of topics to be discussed.
At Monday's meeting (9-14-09) the board discussed preliminary design elements with Dan Roarty and Duane Grove from Dimension-IV.
We invite you to join us for future meetings as the 'look' of the project continues to develop. Future meeting dates will continue to be posted on the sign located on the property as well as this website. Check the agendas for a full listing of topics to be discussed.
Friday, July 31, 2009
Upcoming Meetings
On July 20th, the Village board approved 
phase 1a of the municipal services center, which includes the public works vehicle storage and a salt/sand shed.
Phase 1b will be presented to:
phase 1a of the municipal services center, which includes the public works vehicle storage and a salt/sand shed.Phase 1b will be presented to:
- Plan Commission - August 12, 2009, 7:00 pm, Village Hall
- Village Board - August 17, 2009, 7:00 pm, Village Hall
Phase 1b includes the construction of the public works vehicle maintenance and administrative offices, the village police offices and associated space as well as the village board/court room. (The map to the right identifies phase 1 in its entirety.)
The Village of Suamico Board and staff invites any interested citizen to attend these meetings.
Friday, July 17, 2009
Village Board Meeting - July 20, 2009, 7:00 pm
Please Join Us!On July 8, 2009 the Village of Suamico Plan Commission approved the site plan for phase 1(a) of the Municipal Services Building project. The Plan Commission report regarding this project will be presented to the Village Board on July 20, 2009 at 7:00 pm at Village Hall.
This initial phase includes the construction of a new 20,000 square feet (sq.ft.). public works vehicle storage building and a 2,713 sq.ft. salt and sand shed.
Project Fact Sheet
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Project Fact Sheet
Phase 1:Public Works, Police and possibly Municipal Court/Board Room
Site Concept for Phase IThe proposed new public works vehicle storage building will be 20,000 square feet (sq.ft.). The current garage is not adequate to store all of the village’s vehicles used for snow removal, garbage, general road and park maintenance. It is hoped construction will begin fall 2009.
The salt and sand shed will be 2,713 sq.ft. and designed to house 750 tons of salt and 300 tons of sand for use in the snow removal vehicles. The shed will be located near the public works garage to reduce the time needed to load the vehicles.
The public works maintenance building will be approximately 17,600 sq.ft. It will enable the public works department to house all equipment and staff in a single, central location.
Included in Phase I, will be the construction of the police department (about 4,000 sq.ft.) and possibly municipal court/board room (approximately 2,000 sq.ft. is needed). Currently, the police department is located within the fire department in a building that is undersized and inadequate for efficient operation of both departments. The new facility will better serve the community as well as the departments.
Budget for Phase I: $6 million
Phase 2: Village Hall Administration and possibly Municipal Court/Board Room
This phase is in concept stage only, and is anticipated that about 4,000 additional sq.ft. is needed to accommodate the village hall administration and municipal court operations. The current Village Hall when constructed was only built to about half of what was recommended. This has added strain on the current operations. An analysis needs to be completed to:
· Validate the space needs from the previous studies
· Determine the costs of renovating/expanding the current village hall versus building new at the Services Center Site
There is no plan to move the village hall at this time. However, in order to plan appropriately and in a sustainable manner, the site and plans for the project will identify how the Village Hall could fit on the Velp Avenue site.
Phase 1:Public Works, Police and possibly Municipal Court/Board Room
Site Concept for Phase IThe proposed new public works vehicle storage building will be 20,000 square feet (sq.ft.). The current garage is not adequate to store all of the village’s vehicles used for snow removal, garbage, general road and park maintenance. It is hoped construction will begin fall 2009.
The salt and sand shed will be 2,713 sq.ft. and designed to house 750 tons of salt and 300 tons of sand for use in the snow removal vehicles. The shed will be located near the public works garage to reduce the time needed to load the vehicles.
The public works maintenance building will be approximately 17,600 sq.ft. It will enable the public works department to house all equipment and staff in a single, central location.
Included in Phase I, will be the construction of the police department (about 4,000 sq.ft.) and possibly municipal court/board room (approximately 2,000 sq.ft. is needed). Currently, the police department is located within the fire department in a building that is undersized and inadequate for efficient operation of both departments. The new facility will better serve the community as well as the departments.
Budget for Phase I: $6 million
Phase 2: Village Hall Administration and possibly Municipal Court/Board Room
This phase is in concept stage only, and is anticipated that about 4,000 additional sq.ft. is needed to accommodate the village hall administration and municipal court operations. The current Village Hall when constructed was only built to about half of what was recommended. This has added strain on the current operations. An analysis needs to be completed to:
· Validate the space needs from the previous studies
· Determine the costs of renovating/expanding the current village hall versus building new at the Services Center Site
There is no plan to move the village hall at this time. However, in order to plan appropriately and in a sustainable manner, the site and plans for the project will identify how the Village Hall could fit on the Velp Avenue site.
Commonly Asked Questions
Why does the Village need a new building when the current facility on Lakeview Dr. was built in 2000?
In 1998, the town board commissioned a space needs study that was completed by Sommerville, Inc. Based on operations in 1998, and population projections of 9,050 people in Suamico by 2020, the study recommended that the town construct a 12,500 square foot facility to meet current and future needs. However, due to the public at the annual town meeting decided to authorize only $750,000 rather than the $1.5 million needed. The facility constructed in 2000 was less than half of the size recommended in the study (7,000 square feet). In 2001, the town board commissioned a facility study on the needs of the public works department. The study was completed by Community Development Systems, a division of Martenson & Eisele, Inc. It recommended that a new building of 20,000 to 25,000 square feet of useable space be constructed in a central location west of Highway 41. No action was taken on the recommendation.Nine years later, with a population of 10,945 people, the Village of Suamico developed a comprehensive list of municipal services that has outgrown current locations and were in need of additional space, particularly public works and police.
How did the Village determine the proposed location?
Criteria were established based on a 2007 Municipal Facilities Master Plan completed by the firm, SEH Inc. Based on this plan, it was identified that a minimum of 10 acres was needed and that the facilities should be centrally located in the community. The site should also have space to meet future expansion needs as the community continues to grow.
The Village board and staff evaluated eleven sites that potentially fit the criteria. Of the top five properties, one was discounted as it was bisected with a rail line and the other four did not have willing sellers in 2008. We also explored an additional site on West Deerfield which was too expensive ($3.5 million for 16 acres and it is a potential Brownfield).The Velp Ave/Wood Lane site was not one of the original sites identified; however, it does meet the needs of the police and public works departments and met similar “pros” associated to other sites identified.
Why can’t you locate the facilities at the site of the current Village hall?
The current Village hall site is on land purchased in part with Wisconsin DNR Stewardship Funds. These funds help local governments acquire or develop land for public outdoor recreation and conservation purposes. Because of this, much of the land surrounding the Village hall parcel cannot be used for additional construction.
If the additional facilities were added at the current site on land without these restrictions, at a minimum, two ball diamonds would need to be relocated at an approximate cost of $175,000 each. At this time, the Village has no other community park land on the east side of the Village for that purpose. We do have additional land in Calavera Park that might be suited for this type of activity.
What is happening to the existing buildings?
In the immediate timeframe the current poperties will continue to be used for village purposes. The current site on Lakeview Dr. lends itself well to recreational activities with the proximity of the park and other outdoor facilities. If the Village hall is relocated at some point in the future, the existing building may be considered for a year round community center, recreation headquarters and meeting space, some other reuse.
How much did the Village pay for the new property?
On September 9, 2008, the Village authorized the purchase of the 13.7 acre parcel for $389,900. It has a little over 10 buildable acres. On average, a quarter acre residential building lot ranges in cost between $30,000 to $40,000. The price paid for the 13.7 acres was a very good price.
What about the wetlands on the property?
When driving by the property it appears to be heavily wooded with and covered with wetlands. The wetlands delineation has already been completed. All proper permits will be in place before construction begins.
We have a little over 10 buildable acres which should allow enough room for the facility needs now and for the next 50 years. We also plan to preserve as much of the wooded area as possible to act as a natural buffer and preserve the rural character of the community.
What is going to be located on this site (the new property)?
The intention is that the public works and police operations will be moved to this site in Phase I. If it’s determined to be cost effective, additional phases may include the municipal court/Village board room and the relocation of the Village general offices.
What is not going to be located on this site?
Recycling operations and the fire department will remain in their current location for now. A search for a permanent home for the yard waste recycling center is currently underway and the eventual remodeling or relocation of Fire Station #1 is a part of the future long range plan.
Will noise be an issue at the new site?
The area has a natural wooded buffer zone between where the buildings will be located and the neighboring residential area. This wooded area will remain. In addition, normal public works operations are 7:00 a.m. to 3:30 p.m. Monday through Friday. In the event of an upcoming snowstorm, the snow removal trucks are made ready the day before. Residents may hear the back-up signals of the plow truck as they reload with sand and salt during storm activities.
How will this project affect my taxes?
The Village board worked to stabilize the tax rate attributable to debt in preparation for the construction of this building. Currently the portion of the Village tax rate attributable to debt is $1.72 per thousand of assessed value based on an evaluation prepared by Ehlers and Associates, the Village’s financial advisor. This figure takes into account the debt for this building project as well as the needed debt for capital projects for the next five years. The tax rate for debt should remain stable at $1.72 per thousand.
What will be impact on traffic?
Impact on traffic will be minimal. The police and public work’s vehicles will be entering and exiting the site off of Wood Lane. A circle drive will be designed to minimize the need for backing up vehicles. General business traffic for Village operations averages approximately 40 cars per day, which will most likely enter and exit using the Velp Avenue entrance. As the original location of Highway 41 and currently a County Trunk Highway, Velp Avenue is designed to handle a large volume of traffic. Brown County Highway Department has been aware of the property purchase of the stated uses and will not require a traffic study due to the low volume of vehicle trips generated. They have also not altered their Capital Improvements Plan to upgrade Velp in any way as a result of locating these facilities on this site.
What are the Village’s next steps?
The Village is working with a local architectural firm, Dimension-IV, to design a building plan that will meet the Village’s needs well into the future. The approach to the municipal services facility will allow residents to access all municipal services at one location with the exception of the fire department. Plans for the grounds include a neighborhood park similar to the one located at Whisper Ridge, as well as preservation of the historic Robert Vickery Farm site on the property. The Village will also take advantage of the terrain on the site to incorporate as many sustainable building practices as possible.
Is the upcoming property re-valuation a result of this project?
No. The upcoming revaluation of all Village properties is mandated by the state when a municipality’s value falls below 90% of fair market value. The property re-valuation is state mandated and will occur whether or not this proposed project moves forward. The revaluation is not a result of this building project but rather a State of Wisconsin mandate.
For a tour of our existing facilities or additional information, please contact Karen Matze, Suamico Village Administrator at (920) 434-2212 or karen@suamico.org.
In 1998, the town board commissioned a space needs study that was completed by Sommerville, Inc. Based on operations in 1998, and population projections of 9,050 people in Suamico by 2020, the study recommended that the town construct a 12,500 square foot facility to meet current and future needs. However, due to the public at the annual town meeting decided to authorize only $750,000 rather than the $1.5 million needed. The facility constructed in 2000 was less than half of the size recommended in the study (7,000 square feet). In 2001, the town board commissioned a facility study on the needs of the public works department. The study was completed by Community Development Systems, a division of Martenson & Eisele, Inc. It recommended that a new building of 20,000 to 25,000 square feet of useable space be constructed in a central location west of Highway 41. No action was taken on the recommendation.Nine years later, with a population of 10,945 people, the Village of Suamico developed a comprehensive list of municipal services that has outgrown current locations and were in need of additional space, particularly public works and police.
How did the Village determine the proposed location?
Criteria were established based on a 2007 Municipal Facilities Master Plan completed by the firm, SEH Inc. Based on this plan, it was identified that a minimum of 10 acres was needed and that the facilities should be centrally located in the community. The site should also have space to meet future expansion needs as the community continues to grow.
The Village board and staff evaluated eleven sites that potentially fit the criteria. Of the top five properties, one was discounted as it was bisected with a rail line and the other four did not have willing sellers in 2008. We also explored an additional site on West Deerfield which was too expensive ($3.5 million for 16 acres and it is a potential Brownfield).The Velp Ave/Wood Lane site was not one of the original sites identified; however, it does meet the needs of the police and public works departments and met similar “pros” associated to other sites identified.
Why can’t you locate the facilities at the site of the current Village hall?
The current Village hall site is on land purchased in part with Wisconsin DNR Stewardship Funds. These funds help local governments acquire or develop land for public outdoor recreation and conservation purposes. Because of this, much of the land surrounding the Village hall parcel cannot be used for additional construction.
If the additional facilities were added at the current site on land without these restrictions, at a minimum, two ball diamonds would need to be relocated at an approximate cost of $175,000 each. At this time, the Village has no other community park land on the east side of the Village for that purpose. We do have additional land in Calavera Park that might be suited for this type of activity.
What is happening to the existing buildings?
In the immediate timeframe the current poperties will continue to be used for village purposes. The current site on Lakeview Dr. lends itself well to recreational activities with the proximity of the park and other outdoor facilities. If the Village hall is relocated at some point in the future, the existing building may be considered for a year round community center, recreation headquarters and meeting space, some other reuse.
How much did the Village pay for the new property?
On September 9, 2008, the Village authorized the purchase of the 13.7 acre parcel for $389,900. It has a little over 10 buildable acres. On average, a quarter acre residential building lot ranges in cost between $30,000 to $40,000. The price paid for the 13.7 acres was a very good price.
What about the wetlands on the property?
When driving by the property it appears to be heavily wooded with and covered with wetlands. The wetlands delineation has already been completed. All proper permits will be in place before construction begins.
We have a little over 10 buildable acres which should allow enough room for the facility needs now and for the next 50 years. We also plan to preserve as much of the wooded area as possible to act as a natural buffer and preserve the rural character of the community.
What is going to be located on this site (the new property)?
The intention is that the public works and police operations will be moved to this site in Phase I. If it’s determined to be cost effective, additional phases may include the municipal court/Village board room and the relocation of the Village general offices.
What is not going to be located on this site?
Recycling operations and the fire department will remain in their current location for now. A search for a permanent home for the yard waste recycling center is currently underway and the eventual remodeling or relocation of Fire Station #1 is a part of the future long range plan.
Will noise be an issue at the new site?
The area has a natural wooded buffer zone between where the buildings will be located and the neighboring residential area. This wooded area will remain. In addition, normal public works operations are 7:00 a.m. to 3:30 p.m. Monday through Friday. In the event of an upcoming snowstorm, the snow removal trucks are made ready the day before. Residents may hear the back-up signals of the plow truck as they reload with sand and salt during storm activities.
How will this project affect my taxes?
The Village board worked to stabilize the tax rate attributable to debt in preparation for the construction of this building. Currently the portion of the Village tax rate attributable to debt is $1.72 per thousand of assessed value based on an evaluation prepared by Ehlers and Associates, the Village’s financial advisor. This figure takes into account the debt for this building project as well as the needed debt for capital projects for the next five years. The tax rate for debt should remain stable at $1.72 per thousand.
What will be impact on traffic?
Impact on traffic will be minimal. The police and public work’s vehicles will be entering and exiting the site off of Wood Lane. A circle drive will be designed to minimize the need for backing up vehicles. General business traffic for Village operations averages approximately 40 cars per day, which will most likely enter and exit using the Velp Avenue entrance. As the original location of Highway 41 and currently a County Trunk Highway, Velp Avenue is designed to handle a large volume of traffic. Brown County Highway Department has been aware of the property purchase of the stated uses and will not require a traffic study due to the low volume of vehicle trips generated. They have also not altered their Capital Improvements Plan to upgrade Velp in any way as a result of locating these facilities on this site.
What are the Village’s next steps?
The Village is working with a local architectural firm, Dimension-IV, to design a building plan that will meet the Village’s needs well into the future. The approach to the municipal services facility will allow residents to access all municipal services at one location with the exception of the fire department. Plans for the grounds include a neighborhood park similar to the one located at Whisper Ridge, as well as preservation of the historic Robert Vickery Farm site on the property. The Village will also take advantage of the terrain on the site to incorporate as many sustainable building practices as possible.
Is the upcoming property re-valuation a result of this project?
No. The upcoming revaluation of all Village properties is mandated by the state when a municipality’s value falls below 90% of fair market value. The property re-valuation is state mandated and will occur whether or not this proposed project moves forward. The revaluation is not a result of this building project but rather a State of Wisconsin mandate.
For a tour of our existing facilities or additional information, please contact Karen Matze, Suamico Village Administrator at (920) 434-2212 or karen@suamico.org.
Thursday, July 16, 2009
Petition Recieved From Community
On July 8, 2009, the Village of Suamico Clerk, Bonnie Swan, received a petition requesting that the Village hold an open election process regarding the village's Municipal Building Project. After consulting legal counsel, it was determined that the petition has insufficiencies as defined by State Statues and the Village Board is not required to vote or act upon the request presented. The petition will be submitted as a communication to the Village Board at the upcoming Board meeting, July 20, 2009 at 7:00 pm.
Section 9.20 of the Wisconsin State Statues governs direct legislation in the state of Wisconsin. This is the guideline the Village is required to follow for direct legislation, which is what was requested. The key insufficiencies of the petition include not identifying an ordinance or resolution that can be submitted, without alteration to the Village Board or a vote of the electors and the petition is required to include information regarding the qualified circulator of the petition, certifying specific information.
Section 9.20 of the Wisconsin State Statues governs direct legislation in the state of Wisconsin. This is the guideline the Village is required to follow for direct legislation, which is what was requested. The key insufficiencies of the petition include not identifying an ordinance or resolution that can be submitted, without alteration to the Village Board or a vote of the electors and the petition is required to include information regarding the qualified circulator of the petition, certifying specific information.
Monday, June 22, 2009
On July 8, 2009 at 7 PM, the Village's Plan Commission will review the site plan for the construction of the vehicle cold storage building and salt & sand shed. The public is welcome to attend and give their input to the commission on the location of the first two buildings and accompanying site amenities on the property located at 12787 Velp Avenue. The meeting will be held at 2999 Lakeview Dr. in the Board Room.
On June 15 the village board borrowed $7.22 million for capital projects for the remainder of this year. Included in the borrowing are $400,000 for a new fire truck, $650,000 for street repair and improvements, $20,000 for public works equipment and $6 million for the construction of a new municipal services facility for public works and police. The balance of the loan is for other financing costs.
The municipal services facility Phase I is being designed primarily to house public works and police operations in the village. The site is centrally located to provide efficient and effective delivery of services to the community. At least three building are included in the project planning. They include the vehicle cold storage building a salt and sand shed and the police and public works offices and shop.
The board is also planning for the Phase II future relocation of the municipal court, board room and municipal offices. The building is being spurred by the growth that the village has experienced in the past ten years. In 2006 the village engaged the services of SEH, Inc. an architectural firm that specializes in facility master planning, to study the short and long term needs of the village and make recommendations based on best practices for the construction of the new site. A copy of the study can be found on the web page under the planning department tab in two parts.
A list of frequently asked questions can be found on this blog site. For other questions or more information please contact Karen at 920-434-2212 or by e-mailing karen@suamico.org.
The municipal services facility Phase I is being designed primarily to house public works and police operations in the village. The site is centrally located to provide efficient and effective delivery of services to the community. At least three building are included in the project planning. They include the vehicle cold storage building a salt and sand shed and the police and public works offices and shop.
The board is also planning for the Phase II future relocation of the municipal court, board room and municipal offices. The building is being spurred by the growth that the village has experienced in the past ten years. In 2006 the village engaged the services of SEH, Inc. an architectural firm that specializes in facility master planning, to study the short and long term needs of the village and make recommendations based on best practices for the construction of the new site. A copy of the study can be found on the web page under the planning department tab in two parts.
A list of frequently asked questions can be found on this blog site. For other questions or more information please contact Karen at 920-434-2212 or by e-mailing karen@suamico.org.
Monday, June 8, 2009
Suamico Municipal Services Building Site Plan
Next Meeting: Plan Commission, July 8, 2009 7:00 pm
The Design Team will present the site plan for the vehicle storage and salt storage buildings.
Thursday, June 4, 2009
Continued Discussion on Municipal Site
Please join us this coming Monday, June 8 at 6 PM for continued discussion on the site for the new Municiapl Services Building. The meeting will be held at Village Hall, 2999 Lakeview Dr. Also on the agenda is discussion on the future of the existing municipal sites.
Wednesday, May 6, 2009
Suamico Community Comments from April 27, 2009
Date: April 27, 2009
Location: Suamico Village Hall
Purpose: To receive feedback on the site concepts for the Municipal Services Center at Wood Lane and Velp Ave.
Attendance: Approximately 22 residents (the village sent 800 households an invitation to the meeting), village trustees and Village of Suamico staff
Introduction
Beth Sheedy, Village President, welcomed everyone and introduced everyone to the project. Beth gave an overview of the process and outlined efforts the Village has made over the past several years to address space issues and growing services. The current vision is to create a Municipal Services Center that provides easy access and excellent service to the residents and other stakeholders of the Village. The plan will develop as community input is gathered and funding is available.
Beth then reviewed the key ways the Village is reaching out to provide information and receive feedback regarding the project:
Date: April 27, 2009
Location: Suamico Village Hall
Purpose: To receive feedback on the site concepts for the Municipal Services Center at Wood Lane and Velp Ave.
Attendance: Approximately 22 residents (the village sent 800 households an invitation to the meeting), village trustees and Village of Suamico staff
Introduction
Beth Sheedy, Village President, welcomed everyone and introduced everyone to the project. Beth gave an overview of the process and outlined efforts the Village has made over the past several years to address space issues and growing services. The current vision is to create a Municipal Services Center that provides easy access and excellent service to the residents and other stakeholders of the Village. The plan will develop as community input is gathered and funding is available.
Beth then reviewed the key ways the Village is reaching out to provide information and receive feedback regarding the project:
- Held input session on March 27th
- Held open houses on April 14th and 16th
- Placed a sign on the site, which will also be used to identify upcoming meetings
- Newsletter updates
- Developed a list of FAQs regarding the project, available on the website and at Village Hall
- Link on Suamico.org to information and maps
Project Overview
Dan Roarty, Dimension IV, provided an overview of the space needs and requirements for the building.
Feedback collected from the meeting included the following:
- Make this a LEED eligible facility (follow green and sustainable principals).
“If we’re going to do this, do it right.” meaning that there should be a high value for each dollar invested. Take advantage of opportunities, ie good financing terms, two level building, versus cutting back on the project. - An entry on the north end of the site, off of Velp, is acceptable.
- Maintain different entry for public use and Public Works use.
- Encourage a two level facility differentiating between public uses and “behind the scenes” municipal functions.
- See that the forest buffer along Velp remains; screening of the Village buildings is desired.
- Need to strengthen the buffer along the North edge of the property. Maintaining the existing plants and trees is great, but would like additional buffer to discourage people from entering back yards.
- Various strategies including possible fencing could be used along the North edge of the property as well as around Public Works to prevent people from entering.
- Mixed discussion as to whether the facility is organized into three or four buildings.
- “Turn” the main building so that the entrance faces the northeast.
- Stormwater management will meet state rules and standards.
- The Vickery homestead should continue to be part of the planning discussion if only to not disrupt it.
- The park on the north end of the site is great! Several residents want to be involved in the planning of the park.
- The lighting scheme needs to provide ample light for security, yet keep the sky dark for surrounding properties.
- The buildings need to look nice.
- Make sure the buildings allow for expansion and ample storage.
- The Village needs to be a good neighbor and keep the site “clean,” no DPW outside storage should be allowed if possible.
- Through buffering, facility distance and building positioning, noise concerns should be somewhat mitigated.
At the meeting, there was a general sense of support for the project and no vocalize opposition. Following the public commentary, Village trustees, staff members and the design team talked with individuals about the project and fielded additional comments.
The Design Team will finalize the site plan and start the schematic design for the buildings over the course of the next several weeks. The next public meeting is not yet scheduled.
Tuesday, April 28, 2009
Tuesday, April 21, 2009
April 27th Meeting Inviation
Please Join Us!
When: Monday, April 27, 2009
When: Monday, April 27, 2009
Time: 7:00 pm
Where: Suamico Village Hall
2999 Lakeview Drive
Suamico, WI
The Village of Suamico is working with Dimension IV to plan and design a new Suamico Municipal Services Building to address the community’s growing space needs. As one of Wisconsin’s fastest growing communities the services provided by the village continue to expand requiring the need for additional space and facilities.
The planners and architects have met with community members,
village trustees and staff to understand the needs and concerns of all stakeholders.
Please join us as the masterplan concept for the site is unveiled and discussed.
If you have any questions or comments, please contact Karen Matze at
(920) 434-2212
Karen@suamico.org
2999 Lakeview Drive
Suamico, WI
The Village of Suamico is working with Dimension IV to plan and design a new Suamico Municipal Services Building to address the community’s growing space needs. As one of Wisconsin’s fastest growing communities the services provided by the village continue to expand requiring the need for additional space and facilities.
The planners and architects have met with community members,
village trustees and staff to understand the needs and concerns of all stakeholders.
Please join us as the masterplan concept for the site is unveiled and discussed.
If you have any questions or comments, please contact Karen Matze at
(920) 434-2212
Karen@suamico.org
Tuesday, April 14, 2009
Frequently Asked Questions
Why does the Village need a new building when the current facility on Lakeview Dr. was just built in 2000?
In 1998 the Town Board Commissioned a space needs study that was completed by Sommerville, Inc. Based on operations in 1998 and the population projections of 9,050 people in Suamico by 2020, the study recommended that the Town construct a facility to meet current and future needs of 12,500 square feet. The facility that was built in 2000 was roughly one-half of the size recommended in the study or 7,000 sf.
In 2001, the Town Board Commissioned a facility study on the needs of the Public works Department that was completed by Community Development Systems, division of Martenson & Eisele, Inc. That study recommended that a new building of 20,000 to 25,000 square feet of useable space be constructed in a central location west of Highway 41. That building was never constructed.
Nine years later Suamico has a population of 10,945 people, a fairly comprehensive list of municipal services and has outgrown its many current locations and is in dire need of space, especially in the area of Public Works.
How did the Village determine the proposed location? (Corner of Wood and Velp)
The Board carefully considered expansion on the current village hall site. Several factors made the existing site less than desirable for the new facility including the need to dispatch police and public works vehicles in relation to the location of the Bay Harbor Elementary School and the need for access for municipal vehicles to Velp Avenue and School Lane area to maximize efficiency in service delivery.
The 2007 Municipal Facilities Master Plan, conducted by SEH, Inc. identified a need for a parcel of property of no less than 12 acres in size located within the central section of the village to enhance response times. Four (4) properties on Highway B, one (1) on Sunset Beach Road and one (1) on St. Pat’s were identified as prospective sites. Unfortunately, we did not have willing sellers for four of the sites and the fifth site was bisected by a rail line. We also approached a landowner on West Deerfield about a potential site. We could not come to terms on the price.
Finally in late summer the Village became aware that the property at 12787 Velp was being offered for sale through a real estate listing company. We explored the opportunity and discovered that several developers were also bidding on the property. We made a full asking price offer in mid-August to ensure that this property would come under the control of the Village.
How much did the Village pay for the property?
On September 9, 2008 the Village paid the property owner $389,900 for 13.7 acre site on Velp Ave.
What is going to be located on this site?
The intention is that the public works, recreation, police and municipal court operations will be moved to this site in phase I. Phase II will include the relocation of the village general offices. Depending on economy of scale, phases I and II may occur simultaneously.
What is not going to be located on this site?
Recycling operations and the Fire Department.
What is happening to the existing buildings?
Plans are being made to re-use the existing sites for other village purposes or find suitable tenants.
Will noise be an issue?
We plan to take measures to minimize noise at the site. Public Works operations are normally 7 AM to 3 PM, Monday through Friday. In the event of a snowstorm, the village trucks are made ready the night before. Residents may hear the back-up signals of the plow truck as they reload with sand and salt early in the morning.
How will this project affect my taxes?
The Village Board has been working to stabilize the tax rate attributable to debt in preparation for the construction of this building. Currently the portion of the village tax rate attributable to debt is $1.72. Based on an evaluation prepared by Ehlers and Associates, the Village’s Financial Advisor, which takes into account the debt for this building project as well as the needed debt for capital projects for the next five years, the tax rate for debt should remain stable at $1.72 per thousand.
What will be impact on traffic?
Impact on traffic will be minimal. It is planned that the Police and Public Works vehicles will be entering and exiting the site off of Wood Lane. General business traffic for village operations averages about 40 cars per day and will probably exit and enter off of Velp Ave.
What are the village’s next steps?
The Village is working with Dimension-IV a local firm to design a building that will meet the Village’s needs now and well into the future. The campus approach to the municipal facility will allow residents to access all municipal services with one stop except for fire related business. The campus is planned to include a neighborhood park similar to the one located at Whisper Ridge as well as preservation of the historic Robert Vickery Farm site on the property.
For additional information and further questions, please contact Karen Matze, Village Administrator at 434-2212.
In 1998 the Town Board Commissioned a space needs study that was completed by Sommerville, Inc. Based on operations in 1998 and the population projections of 9,050 people in Suamico by 2020, the study recommended that the Town construct a facility to meet current and future needs of 12,500 square feet. The facility that was built in 2000 was roughly one-half of the size recommended in the study or 7,000 sf.
In 2001, the Town Board Commissioned a facility study on the needs of the Public works Department that was completed by Community Development Systems, division of Martenson & Eisele, Inc. That study recommended that a new building of 20,000 to 25,000 square feet of useable space be constructed in a central location west of Highway 41. That building was never constructed.
Nine years later Suamico has a population of 10,945 people, a fairly comprehensive list of municipal services and has outgrown its many current locations and is in dire need of space, especially in the area of Public Works.
How did the Village determine the proposed location? (Corner of Wood and Velp)
The Board carefully considered expansion on the current village hall site. Several factors made the existing site less than desirable for the new facility including the need to dispatch police and public works vehicles in relation to the location of the Bay Harbor Elementary School and the need for access for municipal vehicles to Velp Avenue and School Lane area to maximize efficiency in service delivery.
The 2007 Municipal Facilities Master Plan, conducted by SEH, Inc. identified a need for a parcel of property of no less than 12 acres in size located within the central section of the village to enhance response times. Four (4) properties on Highway B, one (1) on Sunset Beach Road and one (1) on St. Pat’s were identified as prospective sites. Unfortunately, we did not have willing sellers for four of the sites and the fifth site was bisected by a rail line. We also approached a landowner on West Deerfield about a potential site. We could not come to terms on the price.
Finally in late summer the Village became aware that the property at 12787 Velp was being offered for sale through a real estate listing company. We explored the opportunity and discovered that several developers were also bidding on the property. We made a full asking price offer in mid-August to ensure that this property would come under the control of the Village.
How much did the Village pay for the property?
On September 9, 2008 the Village paid the property owner $389,900 for 13.7 acre site on Velp Ave.
What is going to be located on this site?
The intention is that the public works, recreation, police and municipal court operations will be moved to this site in phase I. Phase II will include the relocation of the village general offices. Depending on economy of scale, phases I and II may occur simultaneously.
What is not going to be located on this site?
Recycling operations and the Fire Department.
What is happening to the existing buildings?
Plans are being made to re-use the existing sites for other village purposes or find suitable tenants.
Will noise be an issue?
We plan to take measures to minimize noise at the site. Public Works operations are normally 7 AM to 3 PM, Monday through Friday. In the event of a snowstorm, the village trucks are made ready the night before. Residents may hear the back-up signals of the plow truck as they reload with sand and salt early in the morning.
How will this project affect my taxes?
The Village Board has been working to stabilize the tax rate attributable to debt in preparation for the construction of this building. Currently the portion of the village tax rate attributable to debt is $1.72. Based on an evaluation prepared by Ehlers and Associates, the Village’s Financial Advisor, which takes into account the debt for this building project as well as the needed debt for capital projects for the next five years, the tax rate for debt should remain stable at $1.72 per thousand.
What will be impact on traffic?
Impact on traffic will be minimal. It is planned that the Police and Public Works vehicles will be entering and exiting the site off of Wood Lane. General business traffic for village operations averages about 40 cars per day and will probably exit and enter off of Velp Ave.
What are the village’s next steps?
The Village is working with Dimension-IV a local firm to design a building that will meet the Village’s needs now and well into the future. The campus approach to the municipal facility will allow residents to access all municipal services with one stop except for fire related business. The campus is planned to include a neighborhood park similar to the one located at Whisper Ridge as well as preservation of the historic Robert Vickery Farm site on the property.
For additional information and further questions, please contact Karen Matze, Village Administrator at 434-2212.
Friday, April 10, 2009
Suamico Community Meeting Minutes
Date: March 23, 2009
Location: Suamico Village Hall
Purpose: To collect information from the community regarding the design and development of a “Municipal Services Center” at the intersection of Wood Lane and Velp Avenue.
Attendance: Approximately 35 residents (the village sent 800 households an invitation to the meeting), village trustees and Village of Suamico staff
Introduction
Beth Sheedy, Village President, welcomed everyone and introduced everyone to the project. Beth gave an overview of the process and outlined efforts the Village has made over the past several years to address space issues and growing services. The current vision is to create a Municipal Services Center that provides easy access and excellent service to the residents and other stakeholders of the village. The plan will develop as community input is gathered and funding is available.
During the introduction, some residents in attendance expressed concern regarding the use of this site for a municipal center and the price the village paid for the property in relation to the assessed value. Key questions asked include:
Date: March 23, 2009
Location: Suamico Village Hall
Purpose: To collect information from the community regarding the design and development of a “Municipal Services Center” at the intersection of Wood Lane and Velp Avenue.
Attendance: Approximately 35 residents (the village sent 800 households an invitation to the meeting), village trustees and Village of Suamico staff
Introduction
Beth Sheedy, Village President, welcomed everyone and introduced everyone to the project. Beth gave an overview of the process and outlined efforts the Village has made over the past several years to address space issues and growing services. The current vision is to create a Municipal Services Center that provides easy access and excellent service to the residents and other stakeholders of the village. The plan will develop as community input is gathered and funding is available.
During the introduction, some residents in attendance expressed concern regarding the use of this site for a municipal center and the price the village paid for the property in relation to the assessed value. Key questions asked include:
Why was this site chosen versus the other sites identified in the facilities study?
The Village did try to negotiate with other property owners for the sites identified in the study. However, none of the property owners were willing sellers. The Village also approached owner of another property, not identified in the study, however an agreement on price could not be reached. When Velp and Wood site went on the market, the Board of Trustees held several meetings to negotiate and discuss the property. The site was ultimately chosen because it met the criteria regarding size, proximity (to service the population of the village) and budget.
Why was the purchase price so much greater then the assessed value?
Assessed value does not represent market value or selling price. The final accepted price was appropriate for the intended use.
Why didn’t we hear of the purchase and intent until now?
The purchase was completed in fall of 2008. The village newsletter has highlighted the status of the facility needs and acquisition several times. All approvals and change of zoning and use have followed State and Village rules for notification, public comment and approval.
Why can’t the current facilities be expanded to address space issues?
The current public works facilities and sites cannot address the growing needs of the Village of Suamico. Through the space studies it was determined that a new facility must be built to consolidate much of public works operations. The location of the current village hall site in relation to the new Bay Harbor Elementary School and access to main thoroughfares is less than ideal.
The Board is currently reviewing the options regarding an upgrade and addition to the existing Village Hall versus the construction of a new facility on the proposed site.
Following the discussion on these issues, Beth Sheedy introduced Dan Roarty of Dimension IV to overview the remainder of the evening the current status of the project.
Progress Report
Dan overviewed the current purposes planned for the proposed site (over the next several years):
Somewhere Else
Yard Waste
Fire Station
Phase I
Public Works Offices
Public Works Vehicle Storage
Public Works Maintenance Shop
Police Offices
Salt Shed
To be determined
Board Room/ Court Room
Municipal Court Offices
Park and Recreation Offices
Engineering Offices
General Administration Offices (Finance, planning, administration)
Dimension IV has been analyzing how each department functions and interconnects. Dan gave an overview on how these funtions may relate to the site in terms of space required. Once that was complete, Dan introduced Ken Saiki, landscape architect on the project to review site considerations, constraints, and specific areas that need to addressed.
Site Elements 
Ken highlighted the key site elements that impact the design of the site. They include:
-Existing Neighborhood
-Location of the potentially Historic Homestead
-Pond
-Wetlands
-Traffic and Pedestrian Access points
Community Concerns
Once the project was reviewed by the design team and community leaders, the residents in attendance commented on concerns regarding the project. These concerns and comments included:
-Traffic Flow
o Velp is already busy, we don’t want more traffic, especially truck traffic
o Wood Lane is the best option for truck traffic
o Round-a-bout may not be good here
-No vehicle traffic on Vince Lane, but ok for pedestrian traffic
-Solution must address security on site (especially police, municipal)
-Cost of total site development
o It is in a residential area which may decrease property values
o Make sure to buffer village operations from adjacent residents
-Many in attendance did not see this location (Wood and Velp Ave.) as their first choice for a Municipal Services Center (should not be in residential area, especially the public works)
-Stormwater management needs to be considered
-Include public amenities:
o Pathways, walking areas
o Neighborhood park (swings, maybe even tennis courts)
o “Natural” landscaping
-Keep public works operations away from residential (and towards southwest corner)
-Don’t allow light pollution
o Keep dark sky
o No significant light “bleed” to adjacent properties
-Respect the natural elements of the site especially the steep slope
-Limit noise coming from site
-Utilize buffering to maintain natural appeal and protect surrounding properties
o Especially on North edge of the site (Magy Lane)
o On all sides, if possible
o Enhance tree line along West
o Berm the property to hide the buildings from residential view
o Utilize pond
-Be sure to plan for future growth
o For building(s)
o For site (possibly acquire the property to the west for future)
-Maintain the historic Vickery Homestead
The community discussed these concerns. Through a prioritization exercise determined the following as the most important issues to address if the Municipal Services Building is located at Wood and Velp Avenue:
-Buffering (7)
-Maintain the historic Vickery homestead (4)
-Don’t allow light pollution (4)
-Protect the property values of surrounding lots (4)
-Address traffic flow (4)
-Add amenities to the site (3)
-Plan for future growth (1)
-Limit Noise (1)
With this information the Design Team will finalize the general site layout for a Municipal Services Center at the Corner of Velp and Wood. The design will be presented and discussed at the next public meeting, Monday, April 27, 2009.
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